Course Description

 

The level of competition in the current business environment requires an increasing focus on practices that assist in the management of personal and group tasks, priorities and projects. Businesses and indeed, all organisations, find themselves needing to find more productive means to lower costs and conduct their work more efficiently. This means using innovation to find and improve workflow and solving daily problems to better meet customer and stakeholder needs.

This programme presents management principles and concepts which allow participants to learn techniques to better manage assigned projects, establish priorities for work and meet crucial deadlines. The programme takes you from understanding the principles of project planning and the tools of a Project Manager, to how to apply those techniques to every work flow practice. The principles used are easily adapted to an organisation’s or individual’s work assignments. Individual goals are established and a personal action plan is created during the programme, to help delegates create their own goals.

The programme presents a methodology of best practice management skills for delegating work and improving teamwork, using the latest personal and team motivation techniques.

Aims

       Understand and develop skills necessary to get assigned work completed on time.

       Recognise the internal and external influences on our daily work.

       Use basic planning project tools to plan work strategy.

       Use controlling process techniques to manage priorities of work.

       Learn how to establish and maintain project deadlines.

       Learn systematic tracking techniques to keep tasks running smoothly.

       Understand personal work style and how to work interdependently with others.

       Understand the characteristics of colleagues who assist in our work assignments.

       Develop positive interpersonal techniques for better management of our work.

       Manage a work assignment from idea to implementation.

Training Methodology

The programme enhances learning with practical activities so students can develop knowledge and skills to manage their work more effectively and efficiently.

       Case studies to determine project priorities

       Lecture on the latest techniques for time and project management

       Team exercises to build project processes

       Video footage to demonstrate time techniques

       Interaction with the experience of the group

       Practice on key concepts will enable delegates to learn techniques of planning

Course Objective

 

This five day programme will carefully consider how to use work planning processes, time management and other skills to achieve:

       Sharper focus on the challenges and opportunities of the future

       More creative and innovative work plans

       Reduce the time it takes to solve everyday problems

       More efficient allocation of time resources

       Better analysis of present and future work environments

       Improved preparedness to deal with risks and contingencies

       Greater flexibility to meet work and task demands

       Improved operating performance

Competencies Emphasized

This programme will help you to develop:

       Planning management system and efficient work processes

       Personal organisation skills

       Efficient and effective productivity in both personal and your team’s work

       Improve personal task management

       Provide techniques that impact the success of your work

       Use delegation skills for effective use of resources

       Understanding of how to use people in the right roles

 

Who Should attend?

 

The programme is designed for a person who desires to learn practical management techniques that will assist them in completing work tasks, establishing and maintaining priorities and meeting deadlines for work and projects. The programme is appropriate for new management professionals, and to anyone who have an interest in management position.

Course Outline

 

Day One

Introduction of Task and Project Planning Concepts

One of the first tasks to learn to manage is the planning function. This first day identifies concepts and principles of project and task management and uses several key concepts as vital keys to proper task completion, priority setting and meeting deadlines.

       Today’s business challenges in any organisation

       Identify the skills necessary to manage work and projects

       Principles of Project Planning

       The role and skills of a project manager

       Appling project management techniques to everyday work planning

       Case studies on project plans and tasks

Day Two

Planning Your Projects and Controlling Tasks

The skills of a project leader can be adapted to any type of planning for work, multiple tasks and managing risks and changes. This module demonstrates how to apply these techniques to every day work.

       Case study on large project tasks

       Estimating task completion and budgets

       Controlling multiple tasks

       Risk management

       Communicating the work to team members

Day Three

Using proper Time Management in Managing Tasks and Solving Work Flow Problems

This module focuses on the factors which contribute to time management problems, identifies time management issues and offers suggestions for techniques which will help us manage our time better. The session identifies methods to use time better, solve problems faster and eliminate common time wasters.

       The Six Principles of good Time Management

       Avoiding time wasters

       Setting priorities

       Building a personal action plan

       Using resources wisely

       Meeting Management

       Creative Problem Solving

Day Four

Allocating Work to Assist in Managing Deadlines

Delegating correctly is an important facet of time management and accomplishing multiple tasks. Proper delegation can work to our advantage, but it must be done properly and to the correct people. This module identifies motivation and delegation techniques and offers suggestions on how to use other resources to get work accomplished.

       The Art of Delegating and Managing Task Assignments

       Video on delegation techniques

       Delegation Vs Empowerment

       Case studies to analyse delegation principles

       Building a Delegation Plan

Day Five

Managing Personal Interaction to Accomplish Tasks, Establish Priorities and Meet Deadlines

Managing multiple tasks is only as good as the human interactions that we use to manage the others in our work groups. Human interaction is having an understanding of our personal style of behaviour and time management as well as understanding how other people view time and work. This module offers one view of human interaction and identifies one’s planning style and how to manage a diverse group of people.

       Understanding People and Behaviour

       Identify diverse thinking

       Flexing your own style to gain the cooperation of others

       Building an effective project or work team

       Review