INTRODUCTION
High quality Contract and Tender
Management are essential activities in achieving improved levels of performance
for all organizations. Providing the high value added activities available from
contract and procurement operations requires the continuous involvement of
knowledgeable professionals and management who understand and implement the
best practices in Contract Management and Tendering for the acquisition of
goods, equipment, and services.
This programme explores key concepts
of strategic approaches to Procurement, Partnering and Tendering, and shows how
today’s supply management organizations need to move from their traditional
tactical focus to the strategic focus needed to successfully implement the
processes and methods required to reach world-class performance.
WHO SHOULD ATTEND?
·
Contracts
and Procurement personnel
·
Engineering,
Operational, Project, and Maintenance personnel
·
And
all others who are involved in the planning, evaluation, preparation and
management of tenders, specifications, awards, and contracts that cover the
acquisition of materials, equipment, and services and who are in organizations
whose leadership want high levels of competency in those involved in these
activities
PROGRAMME OBJECTIVES
·
Examine
the What, Why, When, How, Where and Who of contractor/supplier partnering
·
Learn
how to transfer risk through different contract types
·
Discuss
Elements Of Good Procurement Process
·
Review
Contract Strategies
·
Understand
the Importance of Commercial Contract Clauses
·
Learn
The Essential Elements Of A Contract
·
Understand
methods of contractor/supplier segmentation
·
Develop
skills in negotiation planning and strategies
·
Cover
basic principles in contract formation
·
Explore
remedies for Breach of Contract
TRAINING METHODOLOGY
This programme will combine a
variety of instructional methods including lecture by an experienced
practitioner and consultant, exercises and role playing, and group discussions
covering current issues that participants face and their relationship to the
programme concepts.
PROGRAMME SUMMARY
Those involved in tendering, bid,
and supplier evaluation and the preparation of contracts understand well the
significant challenges in this ever changing business environment. This program
is designed to increase the competencies of all those contributing to the
acquisition process for equipment, materials, and services so that the
significant cost, quality, and delivery improvements available from the market
place can be obtained.
The programme looks not only at the
traditional contract and procurement activities, but also explores many aspects
of "strategic alliances” or "partnering” which, by their very unique nature,
are historically difficult to initiate, manage, and maintain.
PROGRAMME OUTLINE
|
DAY 1 -
PLANNING
FOR BEST RESULTS
·
What
You Need To Know To Be Competent at Contract Management
·
Elements
Of A Good Procurement and Competitive Bidding Process
·
Selecting
The Right Contracting Strategy
·
The
Importance Of The Contract
·
Contracts
& Procurement Activities Impact On The Bottom Line
·
Total
Cost of Ownership
·
Strategic
Sourcing Plans
·
Basic
Types Of Project Deliver
·
Supplier
Segmentation
·
Strategic
Alliance / Partnering
·
Developing
Trust and Loyalty – Critical Steps in Partnering
|
|
DAY 2 -
CONTRACT
TENDERING, FORMATION AND MANAGEMENT
·
Objectives
Of The Contract
·
The
Project Triangle-Scope, Cost, Time
·
Understanding
of Supply Market Place-Best Practices
·
Tendering
Process Steps
·
Price
Justification Defining Cost/Price Analysis
·
What
is a Fair and Reasonable Profit
·
Important
Elements in Contract Management
·
Types
of Statement of Work
·
The
Reasons for Using Contracts
·
Basic
Principles in Contract Formation
·
Basic
Contract Types
·
Cost
Risk and Contract Structure Types
·
Monitoring
Progress
|
|
DAY 3 -
IMPORTANT
ELEMENTS OF A CONTRACT
·
Terms
and Conditions
·
Standard
Forms of Contracts
·
The
Important Integration Clause
·
Inspection,
Acceptance, Rejection
·
Clauses
For Defects In Material And Workmanship
·
Penalty/Liquidated
Damages Clause
·
Clauses
For Spare Parts
·
Saving
With Economic Price Adjustment Clauses
·
Force
Majeure Clauses
·
Contract
Changes Clauses
·
Methods
Of Payment
·
Progress
Payments
·
Letters
Of Intent, Award, And Side Agreements
·
Types
Of Bonds and Guarantees
|
|
DAY 4 -
BIDDER
SELECTION,TENDER EVALUATION AND NEGOTIATIONS
·
Selecting
The Bidders
·
We
Want More Than The Lowest Price
·
How
Do You Know You Got A Good Price?
·
Use
Of Price Indexes
·
Negotiation
Skill Sets
·
Who
Wins Negotiations?
·
Steps
In Negotiation Preparation
·
What
Does Win/Win Really Mean?
·
Determining
The Issues and types
·
Single
Source or Sole Source Negotiations
·
Negotiation
Objectives Diagram
·
Negotiations
Planning Forms
·
Team
Negotiations
·
Final
Tips For The Actual Negotiation
|
|
DAY 5 -
MANAGING
THE PERFORMANCE OF THE CONTRACT
·
The
Criticality Of Good Contract Administration
·
Contract
Changes
·
Determining
Status And Expediting
·
Contractor
Payments
·
How
Contracts End
·
Remedies
For Breach Of Contract
|
